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EMPLOYEE TRANSPORTATION
Sections:
4.11.010 Use of City-designated vehicles.
4.11.020 Accidents while operating City-designated vehicles.
4.11.030 Use of private vehicles.
4.11.040 Rental cars for business purposes.
4.11.050 Overnight use of City-designated vehicles.
4.11.060 Use of cell phones.
4.11.010 Use of City-designated vehicles.
City-designated vehicles are to be used for authorized City business only, and shall carry passengers only in connection with official business. An employee authorized to drive a City vehicle must have a current and valid operator’s license with appropriate vehicle class designation and a good driving record. Employees are required to observe all traffic laws and City and departmental regulations. All occupants are required to wear seatbelts, and no smoking is allowed in City vehicles. Drivers should avoid distracting themselves with activities such as talking, texting on cell phones, or eating. Should an employee be considered a risk, lose his/her license, or fail drug or alcohol testing, the employee may be prohibited from using City vehicles and may be terminated. (Ord. O-2009-43 § 1, 2009; Ord. O-2007-7 § 1, 2007; Ord. O-2004-39 § 1, 2004; Ord. O-2001-49 § 1, 2001; Ord. O-99-34 § 1, 1999; Ord. O-99-18 § 1, (part), 1999).
4.11.020 Accidents while operating City-designated vehicles.
If an employee is involved in an accident resulting in injury or damage to any property while operating a City-designated vehicle, the employee shall:
A. Notify the local law enforcement agency;
B. Make reasonable efforts, while staying safe, to protect the scene until the local law enforcement agency arrives and releases the vehicles. When possible, vehicles should not be moved until released by proper authorities;
C. Prepare a vehicle accident report regardless of the degree of fault or damage in a collision, and forward it through his/her supervisor to Risk Management, Department of Employee Relations;
D. Refrain from discussing the accident with anyone outside the City, other than the investigating police agency. All inquiries shall be directed to Risk Management, Department of Employee Relations;
E. Report the accident to his/her supervisor no later than the next day. Refer to Administrative Regulation “Report of Accidents with City Vehicles;”
F. Be tested for drugs/alcohol as required by City policy or the Department of Transportation. (Ord. O-2009-43 § 1, 2009; Ord. O-2007-7 § 1, 2007; Ord. O-2004-39 § 1, 2004; Ord. O-2001-49 § 1, 2001; Ord. O-99-34 § 1, 1999; Ord. O-99-18 § 1, (part), 1999)
4.11.030 Use of private vehicles.
A. If an employee is required to use his/her personal car in the performance of his/her duties, the City will either reimburse the employee in accordance with Internal Revenue Service guidelines for the mileage driven or provide a car allowance at the rates specified by the City Manager.
B. Each employee required to use his/her personal car shall maintain automobile insurance as required by state law.
C. If the employee is involved in an accident while using a private vehicle on City business, the employee shall be responsible for damage or injury to others to the extent permitted by law. Risk Management must be notified within 48 hours. The employee is responsible for notifying his/her insurance agent and supervising the settlement of the claim through his/her agent.
D. The City shall not be responsible for the following occurrences to privately owned vehicles:
1. vehicle theft,
2. theft of other private property,
3. vandalism, and/or
4. damage to the vehicle.
E. If City property is lost or damaged while under transport in a private vehicle despite the employee’s care, the City may accept liability for the damage or loss.
Risk Management must be notified within 48 hours whenever such damage or loss has occurred. In the case of City property that is stolen or vandalized, a police report must be made with the local police jurisdiction. See Administrative Regulation “Car Allowances.” (Ord. O-2009-43 § 1, 2009; Ord. O-2007-7 § 1, 2007; Ord. O-2004-39 § 1, 2004; Ord. O-2001-49 § 1, 2001).
4.11.040 Rental cars for business purposes.
Each employee required to use a rental car in the performance of his/her duties shall always elect loss damage waiver (LDW) coverage. For details, contact Risk Management, Department of Employee Relations. Requirements may change depending on the state in which a rental car is being secured. (Ord. O-2009-43 § 1, 2009; Ord. O-2007-7 § 1, 2007;Ord. O-2004-39 § 1, 2004).
4.11.050 Overnight use of City-designated vehicles.
The City Manager will determine which employees will be authorized to keep City vehicles overnight. City vehicles shall not be used for personal reasons while at the employee’s home. Periodic reviews and criteria for justification may be evaluated. (Ord. O-2009-43 § 1, 2009; Ord. O-2007-7 § 1, 2007; Ord. O-2004-39 § 1, 2004; Ord. O-2001-49 § 1, 2001).
4.11.060 Use of cell phones.
The City provides cell telephones to certain employees who need them to perform their jobs. The City encourages the responsible use of cell telephones by its employees while they are on City business. Refer to Administrative Regulation “Safe Use of Cell Phone While Driving,” which addresses the use of cell phones while operating a City vehicle. (Ord. O-2009-43 § 1, 2009; Ord. O-2007-7 § 1, 2007; Ord. O-2004-39 § 1, 2004).
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