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Purchasing
CITY
OF LAKEWOOD
PURCHASING PROCEDURES
The City of
Lakewood is funded by tax dollars. As such, the City's purchasing
procedures have been established to ensure that open, fair, and
competitive means are used to ensure that the tax dollar is spent
in the most economical way. The City of Lakewood, through the Purchasing
Division, operates a partially decentralized purchasing system.
Professional purchasing personnel handle purchasing transactions
over $2,500. Transactions below $2,500 are generally assigned to
trained staff in each City Department. Transactions under $500 are
usually handled with Field Purchase Orders or with City credit cards.
The City uses
competitive means for the purchase of all products and services.
Depending on the dollar value of the transaction, the City may use
verbal or faxed quotations, written quotations, or formal bids.
The City also utilizes contracts established by the State of Colorado,
MAPO, other cooperatives or agencies when it is to the City's advantage.
The City believes
in free and open competition and endeavors to ensure that all vendors
have equal opportunity to compete for City business. City Purchasing
staff and other departments may use this listing, or other sources
to identify potential providers. The City of Lakewood makes no guarantee
that the listed applicants will be contacted. Interested bidders
are advised to check local official publications for other formal
City requests for bid or proposal.
The following
points should provide information needed to become a successful
vendor for the City. Please contact the Purchasing Division for
any additional information.
All transactions
require a City Purchase Order, Field Order, or a City of Lakewood
Credit Card order.
PURCHASE
LIMITS
The dollar value
of the transaction determines the method to be used to make the
purchase. The following is an outline of purchase requirements.
| 0
- $500 |
These
purchases can be made by the departments using field purchase
orders or City credit cards. |
| 0
- $2,500 |
For
general purchases in this range, Buyers can use their discretion
as to whether competitive verbal quotes will be taken. If the
product can be purchased from several sources, the Buyer will
more than likely get two or more quotes. |
| $2,500
- $25,000 |
Buyers
must solicit a minimum of two (2) informal written, faxed, oral
or electronically submitted bids. |
| $25,000
and Over |
Formal
bids are required for most goods and services. These bids are
advertised in the Lakewood Sentinel and other related publications.
The bids are generally opened publicly. Bids are awarded to
the lowest responsive, responsible bidders. |
BONDING REQUIREMENTS
Contracts are
bid using the previously noted limits. Construction projects greater
then $50,000 require a 5% bid bond and for a resulting contract,
Performance and Payment Bonds in an amount equal to the contract
amount.
ARCHITECTS
AND ENGINEERS
Please register
through the Rocky
Mountain E-Purchasing System (RMEPS).
DELIVERY
TERMS
The City would
prefer that all delivery terms be FOB destination. If this is not
possible, the vendor must prepay the freight and add it to the invoice.
We cannot accept C.O.D. shipments.
VENDOR APPLICATION
FORM AND PRODUCT CODES
Please register
through the Rocky
Mountain E-Purchasing System (RMEPS).
Bid
Invitations
Purchasing
Staff:
| Property
and Purchasing Division Manager |
Adrian
Stanciu |
303-987-7659 |
| Purchasing
& Mailroom Supervisor |
|
303-987-7673 |
| Contract
Administrator |
|
303-987-7672 |
| Contract
Administrator |
|
303-987-7675 |
| Buyer |
|
303-987-7885 |
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